Resource Management Toolkit

Contracting

Process and Approval

One aspect of a YRRP event planner's job description involves submitting Statements of Work (SOWs) for contracts for various services such as event venues, catering, and childcare. The Process and Approval element includes information about contracting for event approval, bidding, funding, and negotiation. Resources are designed to help you become more familiar with the process of contracting and support the improvement of Statement of Work (SOW) documents.

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    Contracting Process Guide
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    Contracting Process Guide

    The Contracting Process guide presents aspects of the contracting process as it relates to the Yellow Ribbon Program, including the core element of any contract, the Statement of Work (SOW).

    Last updated: 9/22/10

    File type: MS Word

    File size: 73KB


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    Steps to Contracting Checklist
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    Steps to Contracting Checklist

    The Steps to Contracting checklist outlines the basic steps in the contracting process and who is responsible for each step, including:

    1. Define event requirements/write Statement of Work (SOW)
    2. Prepare packet
    3. Plan the purchase
    4. Prepare the contract/select the bidder (contracting office)
    5. Administer contract
    6. Negotiate

    Last updated: 9/22/10

    File type: MS Word

    File size: 80KB


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    Statement of Work Checklist
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    Statement of Work Checklist

    The Statement of Work (SOW) checklist outlines key aspects of an SOW. When writing an SOW and the follow-on contract, the entire scope of the event, as well as every specific detail, must be considered. All aspects of the event, including audiovisual requirements, food, lodging, childcare, room setup, and beverage servicing, must be addressed. The key to a well-written SOW and contract is attention to detail. For example, when discussing room setup, how many tables will be needed, in which specific rooms, at which specific times and with how many chairs, pens, and notepads?

    Last updated: 9/23/10

    File type: MS Word

    File size: 77KB


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    Contracting FAQs
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    Contracting FAQs

    The Contracting FAQs address common questions from YRRP staff in regard to vendor selection, publishing, contract modification, and unauthorized commitment.

    Last updated: 9/22/10

    File type: MS Word

    File size: 90KB


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